About the role
Position: Executive Assistant to CEO
Job brief
Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant organizes and coordinates executive outreach and external relations efforts. The Executive Assistant must be creative and enjoy working within a medium, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities • Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. • Plans, coordinates and ensures the CEO's schedule is followed and respected. • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. • Researches, prioritizes, and follows up on incoming issues and concerns addressed, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Successfully completes critical aspects of deliverables with a hands-on approach • Provide a bridge for smooth communication between the CEO and internal departments. • Taking MOM and working closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities. • Maintain and take care of organization data. • Proficient in Microsoft Office. Requirements • Previous experience as an EA to CEO with 3+ years • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. • Very strong interpersonal skills and the ability to build relationships with employees. • Expert-level is written and verbal communication skills. • Demonstrated proactive approaches to problem-solving with strong decision-making capability. • Proven ability to handle confidential information with discretion. • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. • Forward-looking thinker, who actively seeks opportunities and proposes solutions.