About the role
Executive Assistant (Part-Time)
Reports to: Executive Director
Location: Remote (Global) - 60% of their contracted hours are worked within the core hours of 09:00–17:00 GMT Contract Type: Part-Time Contractor
Time Commitment: 20-hours/per week
Duration: 6- months with possibility of extension both in hours and contract length, subject to performance and Organisational need
About HOT
Humanitarian OpenStreetMap Team (HOT) sits at the nexus of participatory mapping, community-led development, humanitarian response, open data and tech, with a talented and diverse team spread around the globe.
HOT is an NGO which supports a dynamic global community of thousands of dedicated volunteers, community and partner organizations using maps and open data for humanitarian response and the Sustainable Development Goals. Working with humanitarian and development partners like the Red Cross, Médecins Sans Frontières, UN agencies, governments and others, the HOT community maps in solidarity with those affected by or at risk of disaster, contributing the maps and data aid workers need to do their lifesaving work.
Role Overview
The Executive Assistant works closely with the Executive Director to provide strategic administrative, confidential, and people operations support. This role coordinates and manages a range of executive, operational, and secretarial responsibilities, ensuring the smooth and effective functioning of the Executive Director's office and enabling the delivery of organisational priorities.
This role demands excellent communication skills, exceptional organisational ability, sound judgement, and a proactive approach to managing competing priorities in a fast-paced and multi-cultural environment. A primary goal for the job holder is to take ownership of all administrative tasks, including organising daily, monthly calendars, research, scheduling of meetings, conferences, travel coordination and arrangement, and an excellent experience in managing multiple tasks and/or projects.
The job holder will work closely with colleagues in HOT and the leadership team to help track defined priorities and ensure awareness of deadlines.